Accessibility

We are committed to maximizing accessibility at the 2018 GRACLS Conference to the best of our knowledge and logistical abilities. Accessibility is about more than ADA requirements and entails creating a space and an experience that is inclusive, welcoming, and comfortable for as many different bodyminds as possible. Below are the accessibility measures we currently have in place. We welcome suggestions and feedback before, during, and after the conference.

Please send us an email via the “Contact” tab on the website if you have an accessibility need or request that you don’t see represented here.

We respectfully request that all of our guests (presenters, moderators, and panelists) consider coming scent-free to the conference. For more information about the rationale for going scent-free and suggestions for how to reduce your chemical scent profile, please visit this helpful guide.

We also request that when checking in at reception each guest writes their pronouns on the stickers provided and adds them to their nametag, and that all guests are mindful of others’ pronouns and gender identity as expressed.

During panels:

  1. We have requested that our presenters bring several extra copies of their presentations, with at least one being large font, for audience members.
  2. Feel free to stand up, move to the back of the room, eat, drink, and in general do whatever you need to do to be comfortable in the space.
  3. There will be refreshments, coffee, tea, and water available throughout the day at registration, as well as several options to purchase food on the first floor.
  4. We will announce and include in the program directions to the location of the nearest accessible restrooms and he nearest gender-neutral restrooms (if available in the space).
  5. We will announce and include in the program directions to a designated quiet space for reflection and regrouping.
  6. Questions can be written on paper and submitted to the moderator once presentations have ended, or posed orally.
  7. We have asked our presenters to include visual aids whenever possible, to describe all images, and to read at a pace and volume that is reasonably easy to attend to.
  8. We have asked our presenters to translate any non-English quotes and passages cited in their papers to English.

During the keynote conversation:

  1. We will make the questions we will be asking Drs. Kafer and Schalk available on our website (see “Keynote” tab) so that audience members can preview them and, if they wish, prepare their questions and responses in advance.
  2. We will also have copies of the questions available at the keynote itself.
  3. Audience questions can be posed orally OR submitted in writing. This can be done on slips of paper passed to moderators and/or online via Twitter @Gracls2.
  4. We will provide CART (communication access real-time translation) captioning. This is a text-only transcription in real time (with a slight delay), projected onto a screen, as is often used on television monitors in public spaces like airports. Pending final logistical arrangement.
  5. We will also, pending availability, video record and caption the presentation and provide a link to it on YouTube after the conference.
  6. Feel free to stand up, move to the back of the room, eat, drink, and in general do whatever you need to do to be comfortable in the space.
  7. There will be refreshments, coffee, tea, and water available throughout the day at registration, as well as several options to purchase food on the first floor.
  8. We will announce and include in the program directions to the location of the nearest accessible restrooms and he nearest gender-neutral restrooms (if available in the space).
  9. We will announce and include in the program directions to a designated quiet space for reflection and regrouping.
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